BRE Mandate on Retention of Electronic Communications

Dear Associates,

Please read the attachment from the BRE’s most recent bulletin on "Retention of Electronic Communications". Based on BRE requirements, we have added responsibilities to both our Broker – Salesperson Contract and our Policy Manual, which includes (but is not limited to), duties to:

• Print, copy, collect, and place into Broker’s transaction file, copies of all correspondence, letters, electronic communications, emails, memos, notes, or other communications with principals in any transaction
• Memorialize in writing, all agreements and disclosures between principals or between any principal or client and Broker
• Immediately provide every client a copy of every document executed. and send all to the client.
• Send all client electronic correspondence only via London’s email exchange system in order to comply with all BRE regulations by providing for a secure back-up and retention of all client correspondence

For those Associates who elect to use our new paperless file / transaction platform, SkySlope, please know in advance that you will have some added responsibilities to make sure that all transactional documents and correspondence are uploaded appropriately and as per our policies.

P.S. Remember, for your convenience, your London Policy Manual is available to you 24/7 from the "Main Switchboard" of Real Trak.

 

Thanks for your help and please see Sherry or your Manager with any questions.